The board portal is an important component of an organization’s governance tools. It is used by boards, committees and executive leadership teams to enhance meeting workflows, work together with security features in place and align on strategic decision-making. It can reduce the time and expense spent on board materials. It can be difficult for organizations to select the right tool due to the many software companies that offer board management. Comparing the various software available for board portals is a great method to narrow down your options. This includes evaluating the security level, as well as tools for board management and support and service.
Know Your Needs
Determine what is important to you in your board portal. This includes looking at the number of board members as well as the kind of information you will be sharing. From there, identify what features are needed to meet the needs of your board (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). The information you have gathered can be used in evaluating the various portals for board members and choose one that meets your company’s requirements.
Evaluating the Security Level of Your Board Portal
A high security level is essential for board meetings since they will be discussing sensitive and confidential documents. Look for a system which utilizes encrypted confidential files to protect your website from data theft and hacking. Additionally, a site that has an audit trail that allows you to see who has accessed and edited documents.